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• HOW TO ADD EMAIL TO OUTLOOK ADDRESS BOOK OFFLINE

If you create additional Contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book. Start a new email, select To, then highlight all the contacts you want to message in the Select Names dialog box.

These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list. From the Address Book window, there are two easy ways to create new contacts: go to File > New Contact, or click on the Address Book toolbars New Contact. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that lists either e-mail addresses or fax numbers. Note: Email address policies are available in Exchange Online, but only for Microsoft 365 groups.

HOW TO ADD EMAIL TO OUTLOOK ADDRESS BOOK OFFLINE

Offline address books in Exchange Online. Outlook Address Book This Address Book does not require that you use an Exchange account. An offline address book (OAB) is a collection of address lists that can be downloaded and used in Outlook by users that are disconnected from the Exchange Online organization. The GAL can also contain e-mail addresses for external contacts, distribution lists, conference rooms, and equipment. The Exchange administrator or network administrator creates and maintains the GAL. The GAL is automatically configured with an Exchange account. The GAL contains the names and e-mail addresses of everyone in your organization. Global Address List (GAL) To display this address book, you must use a Microsoft Exchange Server account. As an alternative, you can create a Contact from a vCard by dragging it to the Contacts folder. Right-click a name on the To, Cc, Bcc, or From line. If the vCard arrives as an e-mail attachment. If your company has a Global Address List (GAL), you also see it in the Address Book list. Once you’ve saved someone as a contact, you can type the first few letters of their name into an email, and Outlook will fill in their email address for you.

If you create other Contacts folders, each of these folders is also listed in the Address Book list, available for you to choose from. The contacts in your Contacts folder make up the contents of the Outlook Address Book. If you find yourself choosing another address book frequently, you can change the default address book that is displayed when you open the Address Book.Īn example of the Address Book list. If you open the Outlook Address Book and do not see the name or e-mail address you are looking for, you might need to choose another address book from the Address Book list. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2007 More.